Privacy Policy

At AI Sentinels, we take your privacy seriously. This Privacy Notice describes how we collect, use, and share your personal information when you visit or use our platform, including our AI detection and assessment tools.

1. WHAT INFORMATION DO WE COLLECT?

Personal Information You Disclose to Us

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products, or otherwise when you contact us. This may include:

• Names, phone numbers, and email addresses
• Job titles and professional affiliations
• Usernames and passwords
• Billing addresses and payment information (processed via secure third-party providers)
• Content submitted for AI detection and evaluation

Information Automatically Collected

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity but may include:

• Log and Usage Data: IP address, browser type, device info, and activity timestamps.
• Device Data: Hardware model, operating system, and system configuration.
• Location Data: Imprecise location data based on IP address (used for analytics and compliance).

2. HOW DO WE PROCESS YOUR INFORMATION?

We process your information for purposes based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations, and/or your consent. Specifically:

• To facilitate account creation and authentication: Managing user accounts and keeping them in working order.
• To provide the Services: Processing submissions to generate AI detection and assessment reports.
• To protect our Services: Fraud monitoring and security prevention.
• To improve user experience: Identifying usage trends and determining the effectiveness of our features.
• To comply with legal obligations: Where necessary for legal compliance or safety.

3. USER-SUBMITTED DATA (AI ANALYSIS)

Special Notice regarding Content Evaluation:

When you submit text or files for AI detection, auto-marking, or CV enhancement, we process this content solely to provide the requested analysis. We do not use user-submitted content to train third-party foundational models without explicit, separate consent from institutional partners. Content is retained as long as the user maintains an account, or according to institutional retention policies.

4. SHARING AND SAFETY

We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations.

• Service Providers: We share data with vendors who help us operate (e.g., Stripe, PayPal, Cloud infrastructure).
• Institutional Partners: If your account is part of a University or Enterprise license, designated administrators may have access to usage analytics.
• Business Transfers: In the event of a merger or sale of assets.

5. YOUR PRIVACY RIGHTS

Depending on your location, you may have the right to request access to, correction of, or deletion of your personal data.

• GDPR (Europe) / UK Privacy: Residents have specific rights regarding data portability and the "right to be forgotten."
• New Zealand Privacy Act: We comply with NZ privacy principles regarding data collection and disclosure.
• California (CCPA/CPRA): California residents have specific rights to know what data is collected and request its deletion.

6. CONTACT US

If you have questions or comments about this notice, you may email us at: